Plain-language summary: We collect your personal data only to run our recruitment process. We do not sell your data. You have the right to access, correct, or delete your information at any time.
1. Overview
("", "we", "our", or "us") is committed to protecting your personal data. This Privacy Policy explains what information we collect when you use the Careers Portal ("Portal"), why we collect it, how we use and protect it, and what choices you have.
This policy applies to all personal data processed in connection with the Portal, including data collected during account registration, job applications, assessments, interviews, and pre-onboarding.
acts as the Data Controller for personal data processed through the Portal. Our registered address is Ahmedabad, Gujarat — 380001, India.
2. Data We Collect
We collect the following categories of personal data:
2.1 Data You Provide Directly
- Identity data: Full name, date of birth, gender, nationality, photograph.
- Contact data: Email address, mobile number, postal address.
- Professional data: Resume/CV, work history, educational qualifications, certifications, skills, professional licenses.
- Application data: Cover letter, answers to screening questions, portfolio links, salary expectations, notice period.
- Assessment data: Responses to aptitude tests, technical assessments, and written submissions.
- Identity verification: Government-issued ID (Aadhaar, PAN, Passport) — collected only at the offer stage for background verification.
- Communication data: Messages sent through the Portal chat or email with our HR team.
2.2 Data We Collect Automatically
- Usage data: Pages visited, features used, time spent on pages, click paths.
- Device data: IP address, browser type and version, operating system, screen resolution.
- Cookie data: Session identifiers, preference tokens, analytics data. See our Cookie Policy for details.
2.3 Data From Third Parties
- Reference checks: Information provided by professional references you nominate.
- Background verification: Results from third-party background screening agencies at the offer stage.
- Referral data: Name and email if a employee refers you through our internal referral programme.
3. How We Use Your Data
We use your personal data for the following purposes:
| Purpose | Data Used |
|---|---|
| Creating and managing your candidate account | Identity, contact data |
| Evaluating your job applications | Professional, application, assessment data |
| Scheduling and conducting interviews | Identity, contact, communication data |
| Issuing and processing offer letters | Identity, professional data |
| Conducting background verification | Identity verification, professional data |
| Managing pre-onboarding activities | Identity, professional data |
| Sending you relevant job alerts (with consent) | Contact, professional data |
| Improving the Portal experience | Usage, device, cookie data |
| Complying with legal obligations | All categories as required by law |
| Preventing fraud and ensuring security | Identity, usage, device data |
4. Legal Basis for Processing
We process your personal data on the following legal bases under applicable Indian data protection law (including the Digital Personal Data Protection Act, 2023):
- Consent: Where you have given explicit consent (e.g., receiving job alerts, processing sensitive personal data). You may withdraw consent at any time.
- Contractual necessity: Processing necessary to take steps at your request before entering into a contract of employment (i.e., to process your application).
- Legal obligation: Processing necessary to comply with applicable laws (e.g., labour laws, tax regulations).
- Legitimate interests: Processing for our legitimate interests in running an efficient recruitment process, improving the Portal, and preventing fraud — provided such interests are not overridden by your rights.
6. Data Retention
We retain your personal data for the following periods:
- Unsuccessful applicants: Your profile and application data are retained for 12 months from the date of the final hiring decision, to allow us to contact you about future suitable roles (unless you request earlier deletion).
- Successful applicants / employees: Data is transferred to your employee record and retained in accordance with our Employee Data Retention Policy, typically for the duration of employment plus 7 years.
- Portal usage data: Anonymised analytics data may be retained indefinitely; identifiable usage logs are retained for 90 days.
- Background verification records: Retained for 7 years from joining date, as required by applicable law.
You may request deletion of your account and data at any time (see Section 8 — Your Rights), subject to our legal retention obligations.
7. Data Security
We implement a comprehensive set of technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration. These measures include:
- Encryption of data in transit (TLS 1.2+) and at rest (AES-256).
- Role-based access controls ensuring that only authorised personnel can access specific data.
- Regular security audits, penetration testing, and vulnerability assessments.
- Multi-factor authentication for all internal systems storing candidate data.
- Incident response procedures with mandatory breach notification protocols.
Despite these measures, no method of transmission over the internet is 100% secure. In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will notify you and the relevant authorities as required by law.
8. Your Rights
You have the following rights in relation to your personal data. To exercise any of these rights, contact us at . We will respond within 30 days.
- Right to access: You may request a copy of the personal data we hold about you.
- Right to correction: You may request correction of any inaccurate or incomplete data.
- Right to erasure: You may request deletion of your personal data, subject to our legal obligations to retain certain records.
- Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
- Right to data portability: You may request your data in a structured, commonly used, machine-readable format.
- Right to object: You may object to processing carried out on the basis of legitimate interests.
- Right to restrict processing: You may request that we limit how we use your data in certain circumstances.
You also have the right to lodge a complaint with the relevant data protection authority. In India, this is the Data Protection Board of India established under the Digital Personal Data Protection Act, 2023.
9. International Transfers
Your data is primarily stored and processed in India. In limited circumstances — for example, where we use cloud service providers with infrastructure in other countries — your data may be transferred internationally.
When we transfer data outside India, we ensure appropriate safeguards are in place, including standard contractual clauses or equivalent mechanisms, to ensure your data receives protection consistent with this Policy and applicable Indian law.
10. Children's Privacy
The Portal is not directed to, and we do not knowingly collect personal data from, persons under the age of 18. If you believe we have inadvertently collected data from a minor, please contact us at and we will promptly delete it.
12. Policy Changes
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or for other operational reasons. When we make material changes, we will:
- Update the "Last updated" date at the top of this page.
- Send an email notification to registered users where the changes significantly affect your rights.
We encourage you to review this Policy periodically. Your continued use of the Portal after any changes constitutes your acceptance of the updated Policy.
13. Contact & Grievances
For any privacy-related questions, requests, or concerns, please contact our Data Protection Officer:
Data Protection Officer —
Ahmedabad, Gujarat — 380001, India
We respond to all privacy requests within 30 days.
If you are not satisfied with our response, you may escalate your complaint to the Data Protection Board of India.